Tips for exhibiting

Where to Start

Define your objective for participating. It may be sales, brand image, or new business connections – or perhaps you want to showcase new products and assess demand. Having a clear objective will help you determine the appropriate stand size and layout, prepare a budget, and plan your exhibition arrangements effectively.

Stand Booking
Submit your application to exhibit as early as possible. Regular exhibitors know that the most convenient stand locations get sold first, so they often book their space for the following year during the current exhibition.

You can choose raw space and arrange your own stand builder, or order a ready-to-use stand by selecting furniture and design options from the organiser’s catalogue. The project’s technical manager can help you make the right choice based on your budget and exhibition goals.

Preparing Exhibits and Marketing Materials
Decide on your exhibits in advance. Remember that real samples of products and equipment attract significantly more attention to your stand than even the best photographs. Check that your product catalogues and promotional materials contain up-to-date information. Outdated content reduces trust in your brand.

Before the Exhibition

Invite your partners and potential clients to the exhibition. Share a promo code with them for free admission.

Announce your participation on your website, and regularly remind your audience through newsletters and social media.

Hold a training session with your team and assign clear responsibilities. Staff working on the stand should be knowledgeable, attentive, and capable of interacting effectively with visitors.

During the Exhibition

Ensure comfort. Monitor visitor flow and plan the number of stand staff according to the level of activity throughout the day. Make sure you have a sufficient supply of pens, notebooks, business cards, and promotional materials.

Be approachable and patient. Allow the visitor to show interest first, and start the conversation by commenting on the details that caught their attention. Subtle attentiveness and care are more effective than a direct offer.

Show positive emotions. Remember that your facial expression should convey friendliness and interest – not apathy or irritation.

Answer questions thoroughly and in detail. Provide comprehensive information about your product and the terms of cooperation directly at the exhibition.

Boost productivity by streamlining your workflow. Use LeadFrog to quickly collect and process contact details.

Keep promoting during the exhibition. Share updates, photos, and videos from the event on your social media channels.

After the Exhibition

Use the end of the exhibition as a news opportunity – share insights about your work at the stand and new partnerships. Demonstrate your expertise by analysing the products showcased at the exhibition and sharing your views on the state of the industry.

Get in touch with potential clients who showed interest in your products or services immediately after the exhibition – this will help maintain their interest and increase the chances of closing a deal.

Analyse the results. Evaluate how successfully you achieved your set goals and identify the factors that influenced the outcome. This will help in planning future exhibitions.